Job Title: STBBI Programming Assistant – Canada Summer Student Job
Wage Rate: $13/hr
Number of Weeks: 8
Hours per Week: 37.5
Anticipated Start Date: Monday June 26, 2017
Anticipated End Date: Friday August 18, 2017
Application submission deadline: Sunday May 21, 2017
In this placement, the student will be asked to assist in the development of surveys, reports, webinars/teleconferences and other resources needed for national projects. These projects would provide support and capacity building of people living with HIV and other STBBI infections and also for the community-based organizations working in the area of HIV/AIDS, Hep C and other STBBIs. The projects would also include public awareness and prevention campaigns (including recruitment of specific population groups). Other duties include updating a Resource Library Centre. In addition, there will be other duties as assigned.
Scope of Authority and Decision-Making:
The Assistant will work under the direction of the Executive Director with daily supervision and mentorship from the Executive Assistant or staff designate.
Overview of Tasks and Responsibilities:
The Assistant will
- Update and digitize the Resource Centre
- Assist with development and distribution of HIV/AIDS and co-infection prevention and awareness messages and materials for different target communities as well as the general population in a format accessible for those living in poverty and at different income levels.
- Assist with development of research and survey tools, as needed, for specific HIV and STBBI program files that support people living with HIV/AIDS and/or STBBI as well relevant community-based organizations.
- Contact our member organizations and update the Membership Directory
- Support development and maintenance of fundraising activities and special events that directly benefit community-based groups that work on varying aspects of the social determinants of health
- Other duties as assigned
Detailed Tasks and Responsibilities (in no particular order):
- Provide clerical support for our health-related project files on trans, youth, LGBTQ, mental health, etc.
- Assist in our knowledge exchange engagement and sharing best practices with our community-based member organizations that provide direct public health support to communities experiencing poverty, mixed income communities, Aboriginal peoples, Francophones, seniors, youth, immigrants, persons with disabilities and substance users among the street-involved population.
- Assist with development and distribution of materials for prevention and awareness campaigns as part of our wellness programs for HIV and other STBBIs to the general public and at-risk groups.
- Assist with related webinars and teleconferences.
- Contribute to development of survey collection tools for STBBIs-related projects (including projects related to specific populations)
- Assist with promotion and recruitment of survey participants, if needed.
- Assist with data entry, analysis and preliminary reporting on survey findings from data collection tools.
- Contact our member organizations and update the Membership Directory (in MS Access).
- Assist, if needed, with review of documents and communication in English and French to our members, partners and survey participants in their preferred language.
- Provide phone and email customer assistance to public enquiries in English and French.
- Assist, if needed, with event planning of the Forum for People Living With HIV and Annual Meeting.
- Assist with our fundraising events that provide support for people living with HIV & STBBI co-infections focusing on issues on the social determinants of health, ethnocultural groups or priority population groups determined for different projects.
- Update and digitize the Resource Centre: The Resource Centre mainly consists of approximately 1,675 monographs with some video materials and a select number of periodicals relating to HIV/AIDS and STBBIs. A basic computer catalogue database (using IBM Lotus Notes) has been developed and the majority of monographs have been catalogued and filed. An alternate digital library catalogue will be developed and stored on an external hard drive.
- Assist with special events and Other duties as assigned
Experience, Education and Other Qualifications Required
To be eligible to participate in the Canada Summer Jobs – 2017 initiative, the applicant must be a student and must satisfy the following eligibility criteria. [www.servicecanada.gc.ca]
To be eligible, students must be
- between 15* and 30 years of age at the start of employment;
- registered as full-time students in the previous academic year and intending to return to school on a full-time basis in the next academic year;
- Canadian citizens, permanent residents, or have official refugee protection status under the Immigration and Refugee Protection Act (foreign students are not eligible); and
- legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
*For the summer student job position in our organization, you must be a minimum of 18 years and be at a post-secondary institution.
Other Qualifications: This summer student position would be ideal for a student with a minimum of one year education in a library studies, social sciences or equivalent and seeking experience in research and community consultation.
The candidate must
- be fluent in English and French – both written and spoken
- have some knowledge of research methods and online survey tools
- be computer literate and be familiar with cataloguing systems
- have initiative, be meticulous and attentive in their work.
Assets: Having a lived experience of HIV/AIDS and/or Hepatitis C and of other STBBIs, familiarity with Lotus Notes databases, website update skills and social media.
People living with HIV/AIDS and/or Hepatitis C are strongly encouraged to apply.
The Canadian AIDS Society is an equal opportunity employer.
How to apply:
Please submit your resume and a cover letter (please send information only by email, fax or in-person drop-off) to:
Hiring Team, Canadian AIDS Society
190 O’Connor St, Suite 100 (ground floor)
Ottawa, ON K2P 2R3
Fax: (613) 563-4998;
Only successful applicants will be contacted.
No agencies, please.